FAQ | General questions

Can I register for Haarlem Jamborette 2023?

Despite these current difficulties we started our preparations to deliver a fantastic Jamborette in 2023. We are confident we can host the camp in 2023! Registration is available today>>. Make sure you also read the info about the registration proces and camp fee before register.

How does the registration process work?

The Haarlem Jamborette is a well-known international scout camp and an opportunity for all participants to meet scouts and guides from as many different cultures and countries as possible. To safeguard our truly international goal, we made the difficult decision to be stricter in the registration process and set a maximum number of participants per country. This will apply to every country in the world, but we are aware that this will affect UK groups the most since we have a lot of UK groups and districts attending previous Haarlem Jamborettes.

How does this work? Based on the first come/first served principle, a scout group can attend as soon as the registration as stated below is completed, and the country has not reached its participant limit yet. As soon as a country reached the limit, we will let this know via our website and social media and will add new incoming registrations from that country on a waiting list. Please note: The pre-registration alone does not count. Only completing your registration by paying the fee guarantees your participation.

Registration process

  • There are a few boxes your registration needs to pass:
  • We expect a group (or district/county/country contingent) registration; individuals, couples or families cannot register.
  • You register with a minimum of 8 participants, and a maximum of 75 participants (incl. leaders).
  • The scout/guide age range is 10-17 years, we expect a leader to scout/guide ratio of about 1 to 6 (with a minimum of 2 leaders).
  • The maximum number of participants per registration is 75.

After you meet these requirements, you make the transfer of the registration fee, and your pre-registration is changed to final registration. The date of receiving the fee in our bank account is your registration date. We will confirm this to you by e-mail, within 2 weeks after receiving your fee. Something to look forward too right?!In due course we will ask you to update your participant numbers, split into age range and leaders. At the end of 2022 we will ask you to make a final update of the number of participants in your group. Based on the numbers in our systems by January 1, 2023 you will receive the final invoice. Your paid registration fee will be deducted from the total amount. The final invoice is due March 1, 2023. Besides the registration fee, there are no participation payments required before this date.

What is the camp fee for the 2023 Jamborette?

The camp fee includes your stay, all food and drinks, toilets, washing facilities, hot showers, free Wi-Fi, 9 days full of activities, the open day and 1 day off to do your own activities.

The basic camp fee for our 14th edition of the Haarlem Jamborette in 2023 is set to € 365 per participant. The registration fee is based on the number of participants you estimate as followed:

0-15 estimated participants    € 500, –
16-25 estimated participants    € 800, –
26-35 estimated participants    € 1.100, –
36-50 estimated participants    € 1.500, –
51-75 estimated participants    € 2.000, –

Please be aware it might be difficult to make significant changes to your estimated participants in a later stage. If we already reached (country) limits, it might not be possible to add more participants to your registration.

Like a travel agency, we do have a cancellation policy. If you need to cancel for whatever reason before April 1, 2022, we will refund your registration fee (minus €50 administrative costs). After this date, your registration fee is non-refundable. In reverse, in the very unlikely case we need to cancel our preparations for the Jamborette 2023 before April 1, 2022, we will refund your registration fee fully.

Payment of the registration fee can be made to our bank account below (preferably), or using PayPal (to: finance@haarlemjamborette.nl)
Account name/address: Stichting Haarlem Jamborette, Soestdijkstraat 27, Haarlem, NL.
Account # (IBAN): NL91 INGB 0009 2222 09

Name bank: ING Bank N.V., Foreign Operations, PO Box 1800
1000 BV Amsterdam
BIC-code/SWIFT: INGBNL2A

 

When does the camp take place?

The opening ceremony of the Jamborette will be on the afternoon/evening of Sunday 6th August and the closing ceremony will be in the evening of Tuesday 15th August 2023. The campsite is open from Saturday 5th August and will be closed at Wednesday 16th August. Unfortunately, it isn’t possible to stay on the campsite for another night.

What is the location of the Haarlem Jamborette 2023?

The Jamborette is held in Recreatiegebied Spaarnwoude (Spaarnwoude Recreational Area), a nature reserve located between Amsterdam, Haarlem and Velsen. This reserve has many hiking routes, a mountain bike track, swimming lakes and even a ski slope and a climbing wall. In addition, big events are held in the reserve every year, and in 2023 the Jamborette will be one of them.

You can get to the site by bike and car, and there is a railway station (Halfweg-Zwanenburg Station) nearby for those travelling by public transport. We have a limited number of parking spaces on site for cars and coaches of participating groups.

Are there age restrictions voor participants?

A youth participant may not be younger than 10 and not older than 17 years old at the start of the Haarlem Jamborette. This means that they were born between and August 15, 2005 and August 6, 2013 

What will the programme look like?

The Program Team of the 2023 Haarlem Jamborette is working on organising a challenging, active and varied programme again. Every day will have a different theme and activities to go with it, organised by these teams: Aqua, Trail, Hikes, Sports, Arts, Crafts & Technology and Jambotours. As a reference take a look at our 2019 activities>>

Are there activities for leaders only as well?

As a leader your first responsibility is of course to make sure your own group is running well, meaning that you ensure the tents are pitched, the meals are cooked, and your scouts arrive on time for the various activities. As a rule of thumb, we expect groups to bring a maximum of 1 leader per 6 participants. We expect leaders to come along on the excursions, hikes and other activities away from the campsite. You will also have the opportunity to join in with the activities on site and sometimes we will ask your help to supervise these activities.

We expect leaders to come along on the excursions, hikes and other activities away from the campsite. You will also have the opportunity to join in with the activities on site and sometimes we will ask your help to supervise these activities

In the evenings, various activities will take place on the sub camps, and we would particularly like to involve the leaders of the participating groups. If you have a good idea for a fantastic international evening activity… make sure you remember it for now and wait for more information from the sub camp staff.

We will give leaders that have some free time and don’t want to sit around in front of their tent a few opportunities to participate in a special activity or come to a social gathering for an enjoyable time.

Can I attend as a volunteer?

Yes you can! You can find more detailed information on:

Medewerkers informatie
International staff information

How many leaders should I bring?

As a leader your first responsibility is of course to make sure your own group is running well, meaning that you ensure the tents are pitched, the meals are cooked and your scouts arrive on time for the various activities. As a rule of thumb, we expect groups to bring a maximum of 1 leader per 6 participants.

We expect leaders to come along on the excursions, hikes and other activities away from the campsite. You will also have the opportunity to join in with the activities on site and sometimes we will ask your help to supervise these activities.

I'm having a question which is not listed here?

Please contact info@haarlemjamborette.nl if you can’t find your answer here. We will keep updating this page as the camp is getting closer.

 

FAQ | For participants

Can I rent camping equipment, such as cooking equipment and tents?

Certain camping gear items will be available for hire. Once you logged in you can start ordering camping equipment and pioneer wood in our participants shop. You will see all of our offered rental possibilities, some with indication ‘out-of-stock’. Those items will be available for ordering later this year.Only in logged-in mode, you will see the drop-down item PARTICIPANTS SHOP.

Due to increased prices of wood, ordering pioneer wood is not for free anymore. We need to charge a small amount for each pole you rent. Rental possibilities for larger tents, tables/benches, gas cannisters etc are available for all participating groups. For most rented camping equipment we will charge a deposit fee. This deposit fee will be refunded within two weeks after our Jamborette (assuming returned in good order, cleaned, no missing parts). Be aware that payment is immediate at check-out. Order your products before October 2022.

Not a European scout group or travelling more than 2500 kms?
Participating groups from outside Europe, or travelling more than 2500km, can rent camping equipment like smaller tents and cooking utilities. Only those groups who qualify, will see those items in the group shop. Ordering is possible for tents and cooking equipment, based on cooking/sleeping per unit of 6/7 scouts/guides.

Where can I reserve transport to and from the campsite?

If you need transport for your group from Schiphol Airport, Rotterdam Airport, or the ferry terminals at IJmuiden, Hoek van Holland, or Rotterdam, the Jamborette will be able to book a coach for you at a reasonable price. On the arrival and departure days we will provide a shuttle service between Halfweg-Zwanenburg railway station and the campsite to transport heavy gear. As the campsite is less than a mile (1,5 km) away, we won’t offer transport for participants and their personal luggage from this station. Rates can be found at www.haarlemjamborette.nl/transport.

Who can I contact about a visa application?

When you need a Visa to stay in The Netherlands you can contact info@haarlemjamborette.nl

I forgot my participants inlog password

Your user ID and password was sent to you with the (auto) e-mail message right after your registration on our website. Request a new one one this page. Fill in your e-mail address you used to register! You will receive an e-mail with a link, to reset your password.

We went to use the Haarlem Jamborette logo’s for your own website, social media, t-shirts, hoodies etc. Where can we download the logo's?

Great that you would like to use the Haarlem Jamborette logo’s for your own website, social media, t-shirts, hoodies etc. We would prefer that you don’t alter the logo’s in any way; don’t change the colour, sizing, orientation, background or to add or to remove elements. This way we an all show the same Haarlem Jamborette vibe! For tips, colourcodes, fonts etc. we created a toolkit.

Download | General logo

Coming soon
– Download | Theme logo
– Download | Subcamp logo’s


Do you have any questions or comments about this toolbox? Let us know via media@haarlemjamborette.nl

I'm having a question which is not listed here?

Please contact info@haarlemjamborette.nl if you can’t find your answer here. We will keep updating this page as the camp is getting closer.

 

FAQ | For staff

Can I attend as a volunteer?

Yes you can! You can find more detailed information on:

Medewerkers informatie
International staff information

I forgot my were I can login to the staff dashboard

You can login on: dashboard.haarlemjamborette.nl

I'm having a question which is not listed here?

Please contact info@haarlemjamborette.nl if you can’t find your answer here. We will keep updating this page as the camp is getting closer.

 

FAQ | Coronavirus

What effect do the measures have on the Jamborette?

The Jamborette staff takes all developments and effects of the coronavirus into account. Because for us one thing is clear, we have to organize a safe and healthy camp for our participants and volunteers. Up until spring 2023, we make sure to take the necessary steps in this pandemic to organize a camp as we did for 13 previous camps. Of course we keep you updated on the outcome as soon as decisions are made by the camp staff and Haarlem Jamborette foundation. In the meantime we work on what we do best: creating an incredible (and safe) Haarlem Jamborette.